Administration & Logistics Coordinator X2

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

The Administration & Logistics Coordinator will manage and coordinate the administration department staff in providing efficient and effective services to the portfolio and ensuring stewardship and smooth operation of the national and field office so that it can fulfill the mission of WV PNG.

MAJOR ROLES & RESPONSIBILITIES

• Coordinate with the General Services Manager in implementing W administrative policies and procedures.
• Coordinate with the CPO in providing information for establishing service contracts for WV PNG.
• Coordinate with CPO in enlisting potential office premises or leasing and renewal when required for the portfolio.
• Coordinate with CPO on networking with the service providers and suppliers.
• Coordinate with CPO on the issuance of GRN and tagging of assets.
• Ensure safekeeping and security of assets for the portfolio are properly managed, maintained and tracked.
• Keep records of inventory items for the portfolio that are less than USD 250.
• Coordinate with CPO on disposal of assets for respective portfolio.Conduct regular (quarterly) supervisory visits to provinces for monitoring and provision of technical assistance in management of TB & HIV commodities
• Coordinate with the Portfolio Manager to obtain procurement plans or POA.
• Coordinate with the Portfolio Manager on the timely submissions of purchase requests based on the procurement plans or POA.
• Facilitate airline bookings requests for the portfolio team at the NO and submit documentation to CPO –admin officer to issue PO.
• Coordinate with other PSSM or PSSC to facilitate accommodation requests for staff visiting their respective AP.
• Facilitate all purchase requests for the portfolio.
• Coordinate with the PSSM or PSSC on purchase requests from the AP that require facilitation from the NO (non availability of supplier, technical procurement).
• Seek guidance from the GSSM on technical procurement related matters.
• Ensure proper approval levels are sought for approval of purchase requests (appropriate LOA).
• Ensure proper reconciliation of documents (invoices) is attached and timely submission to finance for payment.
• Ensure timely updating of the procurement tracker from end to end (PR-canvassing-selection of winning vendor-PO-invoice-delivery docket-GRN-invoice to finance).
• Ensure timely submission of monthly reports to the GSM.
• Facilitate other adhoc or required requests that are portfolio specific.

EDUCATIONAL QUALIFICATION/SKILLS, KNOWLEDGE & EXPERIENCE

• Bachelor’s Degree in Business Administration
• Minimum of 3 years of managerial experience in administration field
• Knowledge of Pacific Regions Vendor and service provider market
• Understand administrative issues
• Ability to analysis problems and take next course of action.
• Has management, administration, organizational, interpersonal and facilitation skills
• Good communication skills in written and spoken English
• Demonstration of Networking and collaboration skill
• Competent in the use of Microsoft Office (Word, Excel and PowerPoint)
• Proven experience as a team player
• List additional work experience preferred for this position.
• The position might require traveling to other Area programs
• Be available to work on weekends and on short notice.

Interested applicants should submit the following documents all in one PDF file before; 21 July 2026, 12:00 AM UTC

• Expression of interest
• Detailed CV
• Valid Police & Medical Clearance Certificate

World Vision is committed to the principles of workplace diversity. Qualified women and people with disabilities are encouraged to apply.

World Vision is committed to safeguarding all children and adults living where World Vision operates. We enforce a zero tolerance policy for any forms of violence, abuse and exploitation against children or adults, either by employees or others affiliated with our work. We do not employ staff whose background is not aligned with our safe guarding practices. Employment is conditional upon successful completion of all mandatory background checks, including criminal record checks, where required.

We appreciate the time it takes to prepare your application. Please note that only short-listed candidates suitable for interviews will be contacted. If you do not hear from World Vision within two (2) weeks of the closing date, please consider your application unsuccessful.

Applicant Types Accepted:

About Us

Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so.

As a global Christian relief, development and advocacy organisation, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Learn more about our work at wvi.org.

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Our Culture

Our organisational culture reflects a "Partnership" of World Vision offices in 100 countries and 31,000+ staff working towards one vision: life in its fullness for every child.

A career with World Vision is a God-given calling, and we believe that every staff member has been brought to World Vision for God’s purposes. Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we can make a difference. Together, #WeAreWorldVision.

Learn more about our culture.

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Your Rewards

Our people are our greatest asset.

Each staff member brings their unique experience and God-given talents to the organisation – and in return World Vision provides employees a competitive "Total Rewards" package tailored to the context in which they work.

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