Assistant - (2604157)

 

OBJECTIVES OF THE PROGRAMME

By its role and function, the incumbent will contribute to the overall goal of WHO's presence in Solomon Islands which is ensuring a functional health care system capable of delivering responsive quality services that are accessible, affordable, and equitable for all population in the country.
 

DESCRIPTION OF DUTIES

The incumbent is expected to perform all or most of the following duties:

• Support the delivery of services and transactions in one or more of the specialized, operational areas and subdisciplines (such as human resources management, procurement, and/or information technology management)
• Share information with clients, staff and partners on the procedures, rules, and regulations for the respective service lines
• Maintain consistency in approach and adherence to the respective procedures, rules, and regulations in the delivery of services and transactions
• Support the delivery of the relevant standard processes, transactions, services and work products to be aligned with business plans and in adherence to rules, regulations, and procedures
• Escalate to the supervisor areas in which processes and procedures can be improved to deliver optimal client service, efficiency and effectiveness

• Support training in relevant areas of business operations support for clients and staff

  
  
  Financial support services

• Perform a range of finance-support services under technical guidance, including imprest accounts and payments, budget administration, financial monitoring, income and awards administration

  
  
  Human Resources support service

• Support the administration of the human resources plan and human resources support services including the following sub-disciplines: contract management; staff/affiliate recruitment, selection, onboarding and briefing of new staff/affiliate

  
  
  Procurement support services

• Procure goods/ services including support to purchase requisitions, administering tender/ bidding process and supporting supplier management

  
  
  Other operational service areas

• Administer the inventory of supplies and organizational assets
• Travel administration, processing requests, visa issuances, flight and hotel bookings and follow up on travel related issues
• Support other technical teams as needed
   

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary or high school
Desirable: Training and certification in one or more UN operational service areas or systems
 

Experience

Essential: Minimum of three years of relevant work experience in administrative or clerical functions
Desirable: Experience in administrative support positions within WHO or another United Nations agency. Experience in Oracle-based systems or another enterprise resource planning system.
 

Skills

• Knowledge of WHO’s support procedures, and practices in one or more of the following specialized operations’ support disciplines: financial, human resources, procurement and/or information technology support services
• Strong interpersonal skills

• Flexibility to adapt to competing priorities and work in a fast-paced environment
   

   

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

Enhanced WHO Global Competency Model:  who-enhanced-competence.pdf

Use of Language Skills

Essential: Excellent written and spoken English and local language.
 

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at SBD 99,442 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
 

ADDITIONAL INFORMATION

• Staff members separated due to the 2025 Prioritization and Realignment Process will receive special consideration according to the applicable regulatory framework.

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and eManual.

• The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.

• WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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