Job Description

Organizational Context and Scope

Under the overall supervision of the Head of the EU Compliance – Finance and Contracts Unit and the direct supervision of the EU Financial Compliance Officer, the incumbent will be responsible for providing technical assistance to IOM Regional Offices and Country Offices worldwide in financial, budget and reporting management of EU funded projects.

Responsibilities

1. Provide technical assistance to IOM Country Offices (COs) and Regional Offices (ROs) worldwide on EU funding related financial and administrative subjects to help ensure that donor’s requirements are complied to.
2. Provide general technical information to project development officers and project managers on finance matters (budgeting, monitoring, revision, reporting, etc.) as well as on contractual conditions related to EU funded projects.
3. Review budget and financial reports for EU projects to ensure financial and administrative compliance with donor’s requirement, liaising with the involved Country Offices, Regional Offices and IOM central services as applicable.
4. Monitor budget consumption of the EU centrally funded projects and/or other EU funded project as assigned, and alert on unusual trends.
5. Regularly update and maintain EU funded project database, as assigned, with financial and contractual data for follow-up, tracking and risk assessment purpose and timely alert supervisors whenever needed.
6. Contribute to maintaining proper internal controls as well as facilitate adhering to any applicable contractual, administrative and compliance related requirements.
7. Support the EU Financial Compliance Officer in external verification/ audit exercises announced by the EU Institutions by assisting in the provision of information, revision of documentation and drafting of audit responses, as and when required.
8. Provide supervisors with recommendations to enhance the quality of EU funded projects budget and financial reporting functions.
9. Prepare request for payment for EU centrally signed projects and follow up on the collection or return of funds.
10. Assist in the organization of training activities and preparation of materials, concerning the EU regulations and financial management for IOM staff whenever required. Deliver EU funding related trainings as assigned.
11. Contribute to the Unit’s knowledge management, including collection and analysis of information, feeding the knowledge sharing platforms and tools, contributing to dissemination of innovative and best practices.
12. Participate in internal and external meetings, as well as undertake duty travel for monitoring and capacity building missions, as required.
13. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration, Finance, Commerce or related field from an accredited academic institution with at least three years of relevant professional experience;
  OR
• Completed High School degree with at least five years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Minimum one year experience with EU funding instruments and contractual aspects, financial management and reporting of EU funded projects.
• Knowledge of functioning of EU funding under ECHO, DG INPA, DG NEAR, DG HOME and/or, in general, EU funding mechanisms supporting actions in line with IOM’s mandate, is a distinct advantage.
• Minimum one year of proven experience in field audit activities is an advantage.

Skills

• Ability to review a variety of data, identify and adjust data discrepancies.
• Excellent written and oral communication skills in English including the ability to identify and express clearly key messages, adapting style to the intended audience.
• High level of computer literacy, in particular in Excel and computerized accounting systems.

Languages

For this position, fluency in English is required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

   

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.