Finance and Admin Trainee

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

World Vision International Nepal’s one-year Traineeship Program, running from January to December, provides fresh Nepali graduates with practical work experience, professional development, mentoring, and opportunities to contribute to WVI Nepal’s work while gaining valuable skills and experience for their future careers.

World Vision International Nepal’s one-year Traineeship Program provides fresh Nepali graduates with practical work experience, professional development, mentoring, and opportunities to contribute to WVI Nepal’s work while gaining valuable skills and experience for their future careers.

The purpose of the Admin and Finance trainee is to assist Admin and Finance Coordinator in overall financial, procurement, and supply chain administration. The trainee aims to learn and develop practical skills in financial, procurement, and supply chain processes and procedures in WVI Nepal’s context by working together with assigned teams/individuals as per assigned tasks and assisting to achieve WVI Nepal’s goal. The trainee is also expected to support other functions of Urban Program Office as per the need.

MAJOR RESPONSIBILITIES

Up to date record keeping and reconciliation

• Prepare journal vouchers for PNGO settlement and hold them in SunSystem as guided by Supervisor.
• Review logbooks and fuel records and prepare reports to support operational efficiency and expense tracking.
• Assist supervisor to conduct risk-based financial monitoring of financial and procurement documents of partner NGOs to ensure compliance with internal controls, and standard financial procedures.
• Assets supervisor to register reported issues of PNGOs in the system, verify the reasons and supporting evidence provided by partner NGOs, and facilitated the closure of issues after proper validation and documentation.
• Verify the accuracy of scanned vouchers from Partner NGOs by cross-checking them with system-generated records, ensuring voucher numbers, dates, and supporting documents are consistent.
• Assist in preparing monthly financial reports.

Filing and documentation- SCM

• Support in collecting authorized payment documents from Supply Chain and perform arithmetic and approval checking as per the WVIN standard procurement, financial and accounting procedures and forward to Finance Coordinator for payment. 
• Support in the systematic filing system of key documents (in hard copy and soft copy) as per FFM manual. Assist in preparing and uploading/e-filing of procurement/sourcing documents on SCAI system and assist procurements process.

Suppliers’ management

• Assist to compile suppliers' information including supplier's names, addresses, and bank details.
• Support in updating suppliers' information in the system.

Asset safeguarding and up to-date information

• Support in day-to-day asset management function: issue and receipt to different departments including PNGOs, recordkeeping and documentation, codifying, temporary movement update in asset register, preparation loss and damage reports, perioding physical verification etc.

Effective and efficient supply chain management

• Support in procurement administration: Market Assessment and Supplier Pre-Qualification, drafting the RFQ/RFP documents for different GWS, collect and prepare bid analysis report including preparation of procurement committee submission documents and meeting minutes, preparation of master data management(contract and supplier register), communication with supplier and internal customer, sourcing/procurement compliance and documentation, procurement and supply chain reporting and analyzing etc.

Timely delivery of program requirement

• Support Urban MEAL for technical program baseline evaluation (IPF and SOP).
• Support in producing learning documents and evidence.
• Data verification and validation Support Urban MEAL as required and needed.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE 

Required Education, training, license, registration and certification 

• At least a bachelor’s degree in management, finance or related field.

Preferred Knowledge and Qualifications 

Knowledge

• Basic knowledge of accounting theory and financial analysis required.
• Competent in the use of Microsoft Office computer programs including Word, Excel, PowerPoint

Skills

• Strong communication skills, including across cultures
• Strong interpersonal skills, including the ability and commitment to listen to others

Qualities

• Humility, respect, and care for others, especially the vulnerable
• Resourcefulness, adaptability, and flexibility
• Openness to and eagerness to learn
• Commitment to World Vision’s values.
• Ability to operate effectively and sensitively in the cultural context of Nepal
• Committed with World Vision Ethos, Vision Mission and Core Values.

Fresh graduates are encouraged to apply.

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVI Nepal reserves all rights to qualify/disqualify applications in any case.

Applicant Types Accepted:

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About Us

Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so.

As a global Christian relief, development and advocacy organisation, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Learn more about our work at wvi.org.

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Our Culture

Our organisational culture reflects a "Partnership" of World Vision offices in 100 countries and 31,000+ staff working towards one vision: life in its fullness for every child.

A career with World Vision is a God-given calling, and we believe that every staff member has been brought to World Vision for God’s purposes. Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we can make a difference. Together, #WeAreWorldVision.

Learn more about our culture.

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Your Rewards

Our people are our greatest asset.

Each staff member brings their unique experience and God-given talents to the organisation – and in return World Vision provides employees a competitive "Total Rewards" package tailored to the context in which they work.

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