Finance and Administration Officer - Gweru - GCF

Data and Financial Information
•    Maintain complete books of accounts in line with SCI Zimbabwe Finance Manual ensuring transactions are recorded and posted on a weekly basis
•    Prepare weekly bank and cash general ledgers and Cash Offline Spreadsheet (GLACOS) for posting
•    Ensure all project payments and invoices are properly coded and authorized as per SCI-Zimbabwe CO Scheme of Delegation before posting.
•    Follow SCI financial calendar to ensure timely posting of expenses before soft close.
•    Participate fully in month end closure processes.
Supplier Invoice Management (ProSave)
•    Reconcile supplier invoices in ProSave, ensuring accuracy of bank details and commodity codes.
•    Review project Purchase Order commitment reports before month end and work with Supply Chain to close active Purchase Orders in ProSave to mitigate auto accruals.
•    File proof of payments and authorized payments runs for all reconciled invoices in ProSave.
Financial Controls & Compliance
•    Support strengthening of internal controls and adherence to regulatory requirements.
•    Ensure segregation of duties in all financial tasks.
•    Prepare monthly cash and bank reconciliations in Agresso with month end closure deadlines.
•    Review and reconcile petty cash accounts daily
•    Track and reconcile partner liquidations for the GCF AY4SF project.
•    Participate in partner monitoring visits and expenditure verifications for the project.
•    Work with Finance and Admin Coordinator to mitigate donor expenditure disallowances
•    Financial Planning & Analysis Cost Allocation:
•    Assist in preparing donor financial reports for the GCF AY4SF Project
•    Monitor project budget performance and provide variance analysis.
•    Upload SOF budgets accurately and on time.
•    Prepare project monthly cash forecasts to ensure liquidity for operations.
Audit Support
•    Support donor specific internal and external audits.
•    Provide documentation and clarifications during audits.
•    Participate in audit meetings and follow up on audit recommendations
Filing & Archiving
•    File and archive transaction vouchers with supporting financial documents, both physically and electronically on SharePoint for easy retrieval
Other Responsibilities
•    Communicate with suppliers to resolve queries and reconcile accounts.
•    Escalate financial risks identified or suspected fraud.
•    Perform other finance tasks as required to support departmental operations
Administration Duties
•    Oversee general office administration to ensure smooth daily operations.
•    Manage office supplies, stationery, and consumables, ensuring timely procurement and replenishment.
•    Coordinate maintenance of office equipment and facilities, liaising with service providers as needed.
•    Support logistics for meetings, workshops, and staff travel arrangements.
•    File and archive administrative records alongside financial documentation, both physically and electronically.
•    Maintain a safe, organized, and professional office environment in line with SCI Health & Safety policies.
•    Monitor and track office utility bills to ensure timely settlement and accurate record-keeping.
Child Safeguarding
•    Ensure Child Safeguarding is incorporated in partnerships with stakeholders and key private sector partners as per the Minimum Operating Standards;
•    Familiarise himself/herself with Save the Children’s Child Safeguarding Policy and shall strictly adhere to the Policy (and shall strictly comply with the Policy);
•    Carry out the responsibilities of the role in a way that reflects Save the Children’s commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.
•    Report any Child Safeguarding concerns to the focal person or using other available reporting mechanisms (e.g. Datix).
QUALIFICATIONS  
Essential
•    Degree in Accounting 
•    Partial professional qualification (ACCA, CIMA, CIS) preferred.
•    Minimum 5 years’ relevant experience, ideally with international NGOs.
•    Strong knowledge of accounting systems (Agresso, ProSave) and financial reporting.
•    Excellent analytical, organizational, and communication skills.
•    High integrity, self motivation, and ability to meet deadlines.
•    Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information
•    Excellent experience of budgeting and budget management
•    Excellent understanding of financial systems and procedures
•    Strong business acumen and the ability to contribute to strategic decisions
•    Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
•    Strong communication and interpersonal skills
•    Ability to manage a complex and diverse workload and to work to tight deadlines
•    Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
•    A full appreciation of the value of co-operation, both internationally and within a team environment
•    Understanding of Save the Children’s vision and mission and a commitment to its objectives and values
•    Willingness and ability to travel extensively in country 
•    written and verbal fluency in English
Desirable
•    External Audit Experience