Finance and Budget Technician I (CO)

DESCRIPTION OF DUTIES:

FINANCE AND BUDGET TECHNICIAN I

This position provides essential support to the PAHO/WHO Country Office by ensuring the effective management of budgetary and financial operations. The role contributes directly to the efficient use of resources that support national health development and technical cooperation activities.

SUMMARY OF RESPONSIBILITIES

Under the direct supervision of the Administrator, and the general guidance of the PAHO/WHO Representative (PWR), the incumbent assists in the budget and financial operations of the PWR Office.

• Coordinate budget and financial activities, including planning, preparation and monitoring of the Biennial Work Plan and allocation of assessed and voluntary contribution funds.
• Monitor budget execution, analyze expenditures, determine availability of funds, and ensure compliance with approved allocations and PAHO financial rules.
• Initiate, process and approve budgetary and financial transactions in the PASB Management Information System (PMIS), including commitments, amendments, journals and adjustments.
• Process and verify financial transactions such as invoices, payments, receipts, subsidies, per diems and settlements, ensuring accuracy and proper supporting documentation.
• Maintain financial records, monitor outstanding transactions, reconcile accounts, and support year-end closure and monthly bank reconciliations.
• Coordinate with technical units, Headquarters and external counterparts on financial reporting, quota contributions, audits and related financial matters.

For a complete list of functions, please see the post description.

EDUCATION

Certificate of completion of high school with formal training in the accounting or financial fields.
 

EXPERIENCE

Six years of experience in general accounting work, including experience with automated systems for financial and budgetary control operations or three years of experience in accounting/financial budgetary operations, and one year of college or university level courses towards a declared minor/major in accounting, finance or business administration.

LANGUAGES

Fluency in English with working knowledge of Spanish.

IT SKILLS

Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

COMPETENCIES AND SKILLS

For a complete list of competencies and skills, please refer to the post description.
The skills required are:

• Proficiency in the use of automated financial and accounting systems.
• Solid knowledge of budgeting and accounting principles, with the ability to analyze financial data.
• Strong planning, organization and coordination skills in financial and administrative processes.
• Ability to prepare clear financial reports, correspondence and documentation.
• Effective communication and teamwork skills, with the ability to work independently and deliver quality results.
• High level of integrity, accountability and respect for diversity in the workplace.

DURATION OF CONTRACT

One-year, post of limited duration

DISCLAIMER 

• This vacancy notice may be used to fill other similar positions at the same grade and level. 

• All applicants are required to complete an on-line profile to be considered for this post. 

• Candidates will be contacted only if they are under serious consideration. 

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the official degree(s)/diploma(s)/certificate(s) required for this position. PAHO, considers official higher educational qualifications obtained from an institution accredited/recognized in one of the following databases: 

                - World Higher Education Database (WHED), list updated by the International Association of Universities

                   (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO).

                   The list can be assessed through the link: http://whed.net/

                - Council for Higher Education Accreditation chea.org

                 - College Navigator, found on the website of the National Centre for Educational Statistics,

                  nces.gov to support the validation process. 

• Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

PAHO/WHO is committed to: 

• PAHO supports an environment of mutual respect and dignity for all applicants. All interested individuals who meet the requirements of this position are encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. To do so, email us at: pahorecruitment@paho.org

• Maintaining high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

• Promoting a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.  

• Providing a smoke-free environment. 

• Protecting the people in the communities we serve.  Therefore, we have zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution. 

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Additional Information

PAHO/WHO offers:

• Telework available to support work-life balance.

• An attractive compensation package that includes:  

                 - Dependency benefits  

                 - 30 days annual leave 

                 - Parental and sick leave 

                 - A defined benefit (DB) pension plan 

                 - International health insurance
                   coverage 

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