Finance Officer - From Floating Farm to Table (FF2T) Project - Asmat

Job Description:

This position is responsible to do accurate financial bookkeeping to provide quality technical support for the accountant in implementing Asmat Floating Market to Table Project financial process and ensure its alignment with financial policies and standard.  Provide good bookkeeping for Finance &Accounting process in zone, therefore he/she is fully responsible to prepare journal and review transaction (not limited to advance and EER staff) including responding to client inquiries and verifying the allowable and unallowable cost in accordance with the established accounting standards and FFM WVI policy.   

About From Floating Farm to Table (FF2T) Project :
WVI gandeng Korea tingkatkan ketahanan pangan masyarakat adat di Asmat Wahana Visi Indonesia Luncurkan Program Ketahanan Pangan di Asmat

Strategy Development & Planning 

• Provide input on related resource needed, especially financial data, for development of Project Design, Annual Operating Plan and project budget. 

• Support accountant to provide training to community groups in simple bookkeeping, financial management and feasibility studies as needed. 

• Provide technical support for accountant to follow-up audit findings. 

Resource Acquisition & Management/ Engagement/Project Management 

• Provide technical support for accountant in preparing quality financial report so it could be used for strategic decision making of Project implementation. 

Capacity Building/ Technical works 

• Providing detail data to support Project team in terms of reviewing under/over spend and provide suggestion for better financial performance. 

Accountability & Quality Assurance 

• Ensure that all financial documents are properly filed. 

• Review receipt, and other financial documents to make sure that they are met the standard.  

• Prepare data for financial reports by collecting, analyzing, and summarizing account information and trends  

• Protect all organization assets by implementing asset documentation, monitor its used and  insured it as needed. Update fixed asset list (incl. maintain fixed asset number, sticker, etc), and prepare fixet asset report per AP. 

• Responsible as “invoice sender” and Central Receiver in ProVision process and make sure that communication with Shared Service Center in Manila are being followed up timely and accurately. 

• Review EER and Advance request from AP staff according to FFM and applicable LOA.  

• Prepare monthly aging report / reconcile (Tax, prepaid, accrued, etc) incl. Advance to grant’s partner. 

• Prepare all daily journal voucher & coding, prepare data import related with DVL or GEMS, & manage document filling for Project’s transaction. 

• Ensure all invoice of transaction are original with supporting document attached in accordance with FFM on reviewing EER staff. 

• Ensure all settlement advance staff received should be review maximum 24 hours with office hour. 

• Provide close coordination in managing day to day documents filling for each Province (implementation area) inline with finance, accounting, and procurement transactions 

Networking & Coordination 

• Communicate effectively WVIDN’ identity, mission, vision, values and our approach to work in ways that is contextually appropriate and clear. 

• Support accountant in managing effective daily relationships and networks with various development partners as negotiated with Project Coordinator/AP Manager; and with vendors and suppliers. 

• Coordinate to others finance project or related Project staff  

• Ensure staff advance manage accordingly especially follow up and notification to staff for settlement accordance with FFM. 

Management & Leadership  

• Develop and manage annual performance agreement  

• Submits periodical/ monthly accomplishment report  

• Build and maintain positive spirit of working in team with other staff in respective unit and department   

• Provide Christian value and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.  

• Be a role model and inspiration in managing work, communication and relationship with internal staff and external parties. 

• Manage all risks related to Finance on project according to organization policies, guidelines, and standard. This includes risks in fraud, safeguarding, and other related risks. 

Required Education, training, license, registration, and/or Certification 

Diploma, Bachelor degree in accounting or Management 

Required Professional Experience 

• Min.2 years’ experience as bookkeeper; working in accounting, financial management & admin works, experience in working with NGO is an advantage.  

• Solid computer skills in Microsoft Office, especially in Microsoft Excel. 

• Having basic understanding of design, monitoring and evaluation  

Required Language(s) 

Native – Bahasa Indonesia, English, passive (reporting) 

Preferred Experience,  Knowledge and/or other Qualifications 

• Responsive and responsible person. 

• Have knowledge about Finance/ procurement of goods/ policy standart. 

• Familiar with WV business process and accountability. Preferably more than 3 years working experience with AP in supporting position is an advantage