Programme Management Officer (PMO JEAP), P2 Brazzaville - (2603041)

The mission of WHO's Emergency Preparedness & Response (EPR) Cluster is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. Within EPR, the RED’s Office coordinates EPR-related strategic activities at the regional level, including strategy planning, external relations & resource mobilization, external communications, administration & grant management as well as monitoring, evaluation, accountability & learning activities across the EPR
programme areas and countries. The RED’s Office works together and collaborates with colleagues across the EPR Cluster and beyond to contribute to the delivery of the vision/goals of the EPR Cluster.
The Program Management Officer (PMO JEAP) will report to the Programme Management Officer, with secondary supervision from the Regional Emergency Director (RED). The PMO will collaborate closely with the EPR leadership team and technical staff to oversee the entire program cycle for the JEAP. While the officer will take the initiative in generating assignments, they will receive policy guidance and strategic direction from the EPR External Relations officer and RED. Additionally, the officer will lead the Program Management Office (PMO) from the WHO side, offering critical support to the JEAP Secretariat. This role involves daily collaboration with staff from Africa CDC and WHO EMRO.

DESCRIPTION OF THE DUTIES

Program Management Office (PMO) Functions for the JEAP Secretariat

• Facilitate Governance and Management: Oversee the implementation of the JEAP Secretariat's governance and management structures.

• Coordinate Meetings: Prepare and facilitate weekly focal point meetings involving WHO AFRO, WHO EMRO, and Africa CDC, as well as quarterly Steering Committee meetings with senior leadership from these organizations.

• Manage Technical Working Groups (TWGs): Facilitate monthly meetings across six TWGs, ensuring follow-up on workplans to keep them on track.

• Ensure Coordination: Coordinate between TWGs, focal points, and other stakeholders to ensure timely progress on workplan activities.

• Monitor Progress and Reporting: Track JEAP progress, budgets, and workplans, providing regular reports and updates to maintain transparency and accountability.

• Risk Management: Identify potential risks to the partnership and assist in developing mitigation strategies.

• Partner Engagement: Support partner engagement by preparing tailored materials, such as decks and talking points, and assisting focal points with strategic planning and decision-making.

• Proposal Development: Assist in developing critical proposals to secure resources.

• Reporting and Event Organization: Support reporting activities for the EPR Cluster and assist in organizing key events.

• Producing communication and knowledge products in collaboration with other PMO members to strengthen visibility, learning, and strategic positioning of the JEAP.

• Technical Liaison: Act as the technical focal point for service providers and consulting firms engaged with the EPR Cluster.

   

RECRUITMENT PROFILE

Competencies

WHO Competency model: http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1  

1. Teamwork

2. Moving forward in a changing environment

3. Respecting and promoting individual and cultural differences

4. Communication

5. Technical Expertise

Use of Language Skills

Essential: Expert knowledge of English and  a working knowledge of French or Expert Knowledge of French with a working knowledge of English
Desirable: Portuguese

Functional Knowledge and Skills

The candidate will have a thorough knowledge of:

• Background and objectives of emergency management programmes, practices, and procedures.

• Exceptional project management skills, including the ability to achieve consensus and chart clear paths forward from ambiguity.

• Exceptional problem-solving skills and with a thorough understanding of problem solving approaches.

• Good research and documentation skills especially for best practices in organizational change.

• Proven ability to make recommendations related to work-processing approaches and procedures which would lead to more efficient systems design.

• Exceptional writing skills with the ability to simplify complex ideas without losing critical nuance.

• Strong facilitation skills (i.e., ability to plan and lead brainstorming sessions, workshops, etc.) with senior leaders.

• Skilled communicator comfortable engaging with a variety of stakeholders, from funders to staff members across the organization.

• Strong interpersonal and organizational skills.

   

REQUIRED QUALIFICATIONS

Education

Essential: First University degree in business administration, information management, public health, epidemiology, economics, international development or life sciences from a recognized university.
Desirable: Certified training in project or programme management or at least 3 years of strategy and management consulting experience.

Experience

Essential:

•  At least two (2) years of proven experience in program or project management role at the international level, including experience in public health development and/or emergency management.

Desirable: 

• Prior work experience within the United Nations System, private sector enterprise, recognized humanitarian organizations, or with an international non-governmental organization.

• Proven experience in program strategy development, including writing and editing a wide range of compelling strategy materials targeting a variety of audiences.

   

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 56,046 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2,120 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• Staff members separated due to the 2025 Prioritization and Realignment Process will receive special consideration according to the applicable regulatory framework.

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description, including shortening the duration of the appointment.

• WHO is committed to creating a diverse and inclusive environment of mutual respect. WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. 

• WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. 

• Persons with disabilities may request reasonable accommodations (modifications or adjustments to the application or recruitment process) to support their participation in the application and recruitment process. Please send an email to reasonableaccommodation@who.int  with your full name, the vacancy number you are applying for, and specific details of the accommodation needed in your request.

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int 

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Staff members in other duty stations are encouraged to apply.

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to a fixed-term position in the International Professional category (Grades P1-D2) are eligible for Geographical Mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
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