VN 046/2026 National Supply Chain Officer (Global SCM Support)

Job Description

The Manila Supply Chain Unit (MSCU), being part of the Supply Chain Division of IOM, provides advisory, back-office, global warehouse operations, logistics, QA/QC, trainings and field procurement support services for IOM projects implemented worldwide. MSCU plays an important role by performing Procurement Process Review function before contracts are awarded, ensuring that IOM regulations are applied and adhered to in procurements conducted by Missions and Offices around the world. Among others, MSCU provides guidance and advice on IOM’s procurement policy, e.g. it assists and guides missions in developing procurement strategies, planning, reviewing solicitation documents, proposals and contracts, manage risks, etc. 

Under the overall supervision of the Director, Supply Chain Division (SCD) and the direct supervision of the Head, Manila Supply Chain Unit (MSCU), in close coordination with the Supply Chain Centre and Regional Supply Chain Officers, the successful candidate will provide supply chain management support and guidance to Missions worldwide. The successful candidate will be responsible for supervising the procurement support staff and providing international operational procurement support and inputs on procurement matters.

Responsibilities

1. Support the development and implementation of procurement plans for various commodities (e.g., core relief items (CRIs), ICT, Medical, staff security equipment/vehicles) and services (such as logistics, third party contracting and insurance) in coordination with SCD and Thematic Experts at HQ.

2. Ensure that established controls and processes are applied to completeness, accuracy, and timeliness of procurement transactions by MSCU procurement staff for Field Missions.

3. Provide operational supply chain support to IOM Field Missions worldwide, in accordance with IOM and Donor policy, procedures, and Inter-agencies’ standards through coordinated international procurements, both regular and emergency related.

4. Review and support Missions in the preparation of bidding/tender documents/request for quotation/proposal, identifying deviations or errors and recommending actions to align documents with IOM rules and regulations.

5. Conduct procurement processes, including complex tenders, in coordination with the subject matter experts at  HQ, and assist in the establishment and management of Global Long-Term Agreements (LTA) to support best value for money and efficiency.

6. Maintain and update global vendor lists, including vendor qualifications and compliance with business needs through market research, participation on exhibits and collaboration with UN and other humanitarian agencies. 

7. Provide support on business processes and procurement operational/technical aspects in IOM’s Enterprise Resource Planning (ERP) Oracle System functionality taking into consideration the organization’s procurement policies and procedures, procurement structure, and accounting policies and procedures.

8. Prepare and disseminate relevant procurement reports and statistical analysis.

9. Assist MSCU Head in the review of existing procurement and logistics procedures to identify gaps and areas for improvement, and supporting the implementation of guidelines, KPIs, and supply chain ssystem enhancements in IOM ERP “WAVE”(Oracle).

10. In coordination with the MSCU Head, support liaison with UN and humanitarian agencies on collaborative tenders.

11. Undergo duty travel (TDY) for field mission’s procurement assistance.

12. Perform other related duties as required.

Qualifications

EDUCATION

• Master's degree in Business Administration, Management, Supply Chain, Logistics or any related field from an accredited academic institution with two years of relevant experience; or,

• Bachelor’s  degree  in  above  fields  with four (4) years of relevant experience; 

• Introductory Certificate in Public Procurement – CIPS Accredited Level 2 Specialized trainings on Supply Chain Management (procurement and logistics), an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience in procurement and logistics, international vendor sourcing and contract negotiation;

• Extensive knowledge in Oracle 

• Excel relevant for the preparation of procurement data analytics;

• Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints;

• Excellent oral communication and written English skills are required;

• Experience in UN system or multi-national organization.

• Accurate and detail oriented.

SKILLS

• Knowledge on asset management and effective negotiation skills;

• Computer literacy including proficiency in MS Office and other applications such as PowerPoint and and Excel relevant for the preparation of procurement data analytics. 

• Accurate and detail oriented.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - Behavioral indicators - Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others:  Creates an enabling environment where staff can contribute their best and develop their potential.
• Building trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies